Policies & Procedures

Policies and procedures are important resources that govern the operation of York Region schools. They provide belief statements and operating guidelines for parents and staff regarding the administration of program, property, student, staff and Board matters.

It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board.

Board Policies and Procedures

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Expand to see Board Policies & Procedures listed:

Policy Number	Policy Title
407	Accessibility
470	Alternative Arrangements for School Facilities
408	Appointment of Architects
237	Appointment of Community Members to Board Committees
194	Appropriate Use of Technology
NP414.0	Art Projects
301	Arts Education
103	Awards, Non-Monetary Student Awards, Monetary Student Awards, Staff Awards, Recognition of Staff Service
NP410.0	Before and After School Care Programs
202	Board Advertising
203	Board Advocacy
285	Board Policies, Procedures and Supporting Documents
NP403.0	Bus and Driveway Safety
668	Caring and Safe Schools
NP411.0	Change of Use of Room and Change of Room Number
105	Communications
620	Community Involvement Hours
412	Community Use of Schools
222	Conflict of Interest
325	Continuing Education
NP611.0	Data Sharing with Children's Aid Societies
211	Director of Education Performance Review
212	Director of Education Selection
182	Distribution of Materials: External Organizations
NP418.0	Dividing Partitions
129	Donations
195	Electronic Monitoring
215	Electronic Participation in Board, Advisory and Board Committee Meetings
NP419.0	Elevating Devices - Lifts and Elevators
669	Emergency Preparedness and Crisis Management
NP420.0	Emergency Wash Stations
235	Environmental Responsibility and Reusable Beverage Containers
305	Equitable Assessment, Evaluation and Communication of Student Learning and Achievement
261	Equity and Inclusivity
NP323.0	Exemption from Core French: Grades 4 to 9
131	Expenses
180	External Research
422	Facility Partnerships
642	Field Trips, One Day Trips, Short-Term Overnight Field Trips and Extended Field Trips
NP210.0	Fifth Disease
601	First Nations, Métis and Inuit Education
NP135.0	Food Services
NP324.0	French Immersion
NP109.0	Full Day Kindergarten: Registration and Accommodation and Kindergarten Supported Entry and Extended Day
NP433.0	General Chemical Use Fume Hoods
225	Governance
540	Health and Safety - Employees
218	Healthy Learning Spaces for Students
219	Healthy Workplaces
NP336.0	Home Instruction
320	Homework
240	Human Rights: Code-Related Harassment and Discrimination
NP645	Immunization of Students
223	Indigenous Student Trustee
158	Privacy
NP138.0	Insurance: Personal Liability, Property Damage and Student/Visitor Injuries
545	Intellectual Property, Copyright and Professional Services
NP140.0	Invoicing for Services
409	Licensed Child Care in Schools and Security for Licensed Child Care and Before and After Programs in Schools
330	Literacy
NP442.0	Lock-out/Tag-out Devices
NP335.0	Lunch Period Responsibilities - Elementary
520	Deferred Salary Leave Plan
NP110.0	Media Resource and Equipment Loans
196	Misappropriation or Misuse of Board Resources
NP656.0	Ontario Student Record Management
350	Outdoor Education
238	Parent, Family and Community Engagement
275	Partisan Activities and Campaigning
663	Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals and Paraprofessionals
155	Payment of Accounts
536	Performance Appraisal Process
NP430.0	Portable Stages, Risers and Platforms
570	Pregnancy, Parental, Adoption, Infant, Child Care Leaves
353	Prior Learning Assessment and Recognition (PLAR) for Day School Students
354	Prior Learning Assessment and Recognition for Mature Students
NP681.0	Prolonged Absences from School
463	Pupil Accommodation Review
161	Purchasing and Purchasing Cards
160	Records and Information Management
532	Recruitment and Promotion
NP673.0	Registering Children in Care
610	Reporting Children in Need of Protection
NP355.0	Request for Psychological Consultation and/or Assessment
NP370.0	Required Learning Media
665	Safe Arrivals and Departures - Elementary and Secondary Students
NP357.0	Satisfactory Instruction at Home (Home Schooling)
262	School Councils
NP638.0	School Dances
676	School Fundraising and Administration of School Generated Funds
NP460.0	School Grounds Enhancement Projects
445	School Names, School Names: New Schools, and School Names: Renaming Schools

NP413.0	Secondments
152	Severe Weather
NP168.0	Signing Officers
NP464.0	Snow/Ice Clearance and Removal
NP360.0	Special Education Identification, Placement and Review Committee
NP358.0	Special Education: Screening and Identification of Gifted Students
530	Staff Members Who Are Candidates for, or Elected to, Public Office
577	Staff Progressive Discipline
242	Standards of Conduct
NP674.0	Student Accident Insurance
108	Student Accommodation - Attendance Areas and Student Transfers
462	Student Accommodation - Sites and Facilities
635	Student Dress Code
675	Student Exchange Programs (Working Document)
662	Student Health Supports
672	Student Leadership and Student Voice
163	Student Registrations
680	Student Transportation
221	Student Trustees
671	Student/School Fees
366	Supervised Alternative Learning
267	Supporting Community Concerns
NP405.0	Surveillance Systems
465	Tendering Capital Construction and Maintenance Projects
461	Tobacco and Smoke-Free Environment
270	Tributes
220	Trustee Services
NP679.0	Use of Private Motor Vehicles for Student Transportation
NP477.0	Use of Schools for Tutoring
250	Violence Prevention and Intervention and Non-Code Workplace Related Harassment - Employees
280	Volunteers in our Schools
NP543.0	Working at Heights

Policy Number	Policy Title
103	Awards, Non-Monetary Student Awards, Monetary Student Awards, Staff Awards, Recognition of Staff Service
105	Communications
108	Student Accommodation - Attendance Areas and Student Transfers
129	Donations
131	Expenses
152	Severe Weather
155	Payment of Accounts
158	Privacy
160	Records and Information Management
161	Purchasing and Purchasing Cards
163	Student Registrations
180	External Research
182	Distribution of Materials: External Organizations
194	Appropriate Use of Technology
195	Electronic Monitoring
196	Misappropriation or Misuse of Board Resources
202	Board Advertising
203	Board Advocacy
211	Director of Education Performance Review
212	Director of Education Selection
215	Electronic Participation in Board, Advisory and Board Committee Meetings
218	Healthy Learning Spaces for Students
219	Healthy Workplaces
220	Trustee Services
221	Student Trustees
222	Conflict of Interest
223	Indigenous Student Trustee
225	Governance
235	Environmental Responsibility and Reusable Beverage Containers
237	Appointment of Community Members to Board Committees
238	Parent, Family and Community Engagement
240	Human Rights: Code-Related Harassment and Discrimination
242	Standards of Conduct
250	Violence Prevention and Intervention and Non-Code Workplace Related Harassment - Employees
261	Equity and Inclusivity
262	School Councils
267	Supporting Community Concerns
270	Tributes
275	Partisan Activities and Campaigning
280	Volunteers in our Schools
285	Board Policies, Procedures and Supporting Documents
301	Arts Education
305	Equitable Assessment, Evaluation and Communication of Student Learning and Achievement
320	Homework
325	Continuing Education
330	Literacy
350	Outdoor Education
353	Prior Learning Assessment and Recognition (PLAR) for Day School Students
354	Prior Learning Assessment and Recognition for Mature Students
366	Supervised Alternative Learning
407	Accessibility
408	Appointment of Architects
409	Licensed Child Care in Schools
412	Community Use of Schools
422	Facility Partnerships
445	School Names, School Names: New Schools, and School Names: Renaming Schools
461	Tobacco and Smoke-Free Environment
462	Student Accommodation - Sites and Facilities
463	Pupil Accommodation Review
465	Tendering Capital Construction and Maintenance Projects
470	Alternative Arrangements for School Facilities
530	Staff Members Who Are Candidates for, or Elected to, Public Office
532	Recruitment and Promotion
536	Performance Appraisal Process
540	Health and Safety - Employees
545	Intellectual Property, Copyright and Professional Services
570	Pregnancy, Parental, Adoption, Infant, Child Care Leaves
577	Staff Progressive Discipline
601	First Nations, Métis and Inuit Education
610	Reporting Children in Need of Protection
620	Community Involvement Hours
635	Student Dress Code
642	Field Trips, One Day Trips, Short-Term Overnight Field Trips and Extended Field Trips
662	Student Health Supports
663	Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals and Paraprofessionals
665	Safe Arrivals and Departures - Elementary and Secondary Students
668	Caring and Safe Schools
669	Emergency Preparedness and Crisis Management
671	Student/School Fees
672	Student Leadership and Student Voice
675	Student Exchange Programs
676	School Fundraising and Administration of School Generated Funds
680	Student Transportation
NP109.0	Full Day Kindergarten: Registration and Accommodation and Kindergarten Supported Entry and Extended Day
NP110.0	Media Resource and Equipment Loans
NP135.0	Food Services
NP138.0	Insurance: Personal Liability, Property Damage and Student/Visitor Injuries
NP140.0	Invoicing for Services
NP168.0	Signing Officers
NP210.0	Fifth Disease
NP323.0	Exemption from Core French: Grades 4 to 9
NP324.0	French Immersion
NP335.0	Lunch Period Responsibilities - Elementary
NP336.0	Home Instruction
NP355.0	Request for Psychological Consultation and/or Assessment
NP357.0	Satisfactory Instruction at Home (Home Schooling)
NP358.0	Special Education: Screening and Identification of Gifted Students
NP360.0	Special Education Identification, Placement and Review Committee
NP370.0	Required Learning Media
NP403.0	Bus and Driveway Safety
NP405.0	Surveillance Systems
NP410.0	Before and After School Care Programs
NP411.0	Change of Use of Room and Change of Room Number
NP413.0	Secondments
NP414.0	Art Projects
NP418.0	Dividing Partitions
NP419.0	Elevating Devices - Lifts and Elevators
NP420.0	Emergency Wash Stations
NP430.0	Portable Stages, Risers and Platforms
NP433.0	General Chemical Use Fume Hoods
NP442.0	Lock-out/Tag-out Devices
NP460.0	School Grounds Enhancement Projects
NP464.0	Snow/Ice Clearance and Removal
NP477.0	Use of Schools for Tutoring
NP543.0	Working at Heights
NP611.0	Data Sharing with Children's Aid Societies
NP638.0	School Dances
NP645	Immunization of Students
NP656.0	Ontario Student Record Management
NP673.0	Registering Children in Care
NP674.0	Student Accident Insurance
NP679.0	Use of Private Motor Vehicles for Student Transportation
NP681.0	Prolonged Absences from School

Policies for Comment

Policies and procedures govern the operation of the Board and our schools. To ensure they remain current, the Board reviews policies and procedures regularly. Feedback from staff and community members, including parents/guardians, is an important part of the review process.

Learn more about the policy review process and how to share feedback.

Index	Policy Title	Response Due By
305.0	DRAFT - Equitable Assessment, Evaluation and Communication of Student Learning and Achievement	1/31/2024
620.0	Community Involvement Hours (Working Document)	2/2/2024
242.0	Standards of Conduct (Working Document)	2/2/2024
669.0	Emergency Preparedness and Crisis Management (Working Document)	2/2/2024
218.0	Healthy Learning Spaces for Students (Working Document)	5/1/2024
409.0	Licensed Child Care in Schools (Working Document)	5/7/2024
158.0	Privacy (Working Document)	9/12/2024
160.0	Records and Information Management (Working Document)	9/12/2024

Board Policies and Procedures

Frequently accessed Board Policies & Procedures

Board Policies & Procedures - Sorted by Title Alphabetically

Board Policies & Procedures - Sorted by Policy Number

Policies for Comment

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